Inventory Management

An integrated solution to streamline dispensing while documenting in EMA® EHR

What if you could improve efficiencies and business operations all while helping to elevate the patient experience?

Using our integrated Inventory Management system, may help you achieve this and more.

Offered as an integrated solution paired with EMA® and Practice Management, our Inventory Management software can help you manage your inventory. Let our software give you a picture into quantities of products so that you can adjust stock in your office. Discover how you can enhance your ability to track and manage products sold and administered during your patient’s next visit.

Integrated with EMA, our Inventory Management solution can help you:

  • Access and select available inventory when opening common treatment plans
  • Recommend products tailored to patient needs
  • Track a variety of inventory, including injectables, cosmetics and supply items such as personal protective equipment (PPE)
  • Avoid running low on product and stock supplies
  • Decrease costs by mitigating lost inventory
  • Expand business opportunities
Dispense report in EHR inventory management

Streamlined Point of Sale and Dispensing

With our cloud-based system, you can track quantities dispensed as well as recommended and purchased products while seeing the patient and documenting directly in their chart. Access to specialty-specific, pre-loaded products helps make adding inventory an easier task. Plus, your inventory integrates with some of EMA’s most commonly used plans from the Virtual Exam Room.

With the Patient Inventory Log, you can easily preview a patient’s history of products used during the visit or recommended products that were purchased or declined. The inventory log can easily be accessed at any point throughout the patient journey in the visit or patient overview.

Dispense report in EHR inventory management

Comprehensive Inventory

With Inventory Management, you can track inventory across multiple locations and cabinets. You can also add, dispense, transfer and adjust stock as you desire. Plus, you can see notifications for low inventory that may help to diminish missed revenue opportunities.

  • Access a pre-loaded library of products relevant to your specialty
  • Option to add products that you sell or dispense
  • Track inventory that patients may bring in themselves
  • Assign role-based permissions for staff based on access points

Order Tracking and Stock Management

  • After placing an order with a vendor, order tracking provides the ability to know when it has been placed and received along with cost and stock for improved insights and reporting
  • Identify the status of an order and if you potentially need to follow-up with a vendor
  • Use the Audit and Reconciliation log to see a snapshot of the stock you have in hand according to the system, to help reconcile differences and identify who the audit was completed by
Dispense report in EHR inventory management

Deeper Insights With Analytics

Keep your finger on the pulse of inventory and stock with reports such as:

  • Transactions report with filters
  • Inventory list
  • Inventory activity
  • Sales by provider and staff
  • When orders were created, approved and received
  • Revenue sheet
  • Tracking movement of stock
Dispense report in EHR inventory management

Even Better When Paired With Practice Management

When EMA and our Practice Management system are used in tandem, you can automatically post products from a visit as well as to a patient’s bill—helping to save staff time and improve office communication. Plus, add customized notes as to why a patient opted not to purchase a recommended product. At checkout, taxes are calculated. Simply select payment type including cash, check, credit cards or custom payment method, and easily print receipts.

Inventory Management Built for Your Medical Specialty

With pre-loaded, specialty-specific inventory, our integrated Inventory Management system comes pre-populated with some of your specialty’s frequently used product types.

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More closely monitor medical and cosmetic injectables, as well as supply type items such as laser tips and sutures, in addition to products sold.
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Closely monitor supplies such as IUDs, pessaries, vaccines, as well as cosmetic products you dispense and sell.
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Plastic Surgery

Track cosmetic products you sell such as creams and skin care items, as well as samples and PPE.
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See stock levels of intravitreal injectables and products such as drops.*

*Inventory Management does not include glasses and contacts or durable medical equipment (DME). If interested in these features, please email [email protected]

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Visually see and report what products are used during procedures, like balloons, as well as hearing aids and accessories, including molds, domes, batteries and filters.

Here’s what your peers have shared about inventory management

Mary Jones, physician clinical support, Dermatology + Plastic Surgery

Mary Jones, physician clinical support, Dermatology + Plastic Surgery

“Having an integrated inventory management system helps Increase efficiency and allows us to know exactly where our inventory is located.”

Dawn Fortner, Practice Manager at Southeastern Dermatology

Dawn Fortner, Practice Manager at Southeastern Dermatology

“We sell a large amount of products annually, and having an inventory management solution that we can rely on is vital to the financial health of our practice.”

Heather Holbrook, Billing Manager, Florida Eye Institute

Heather Holbrook, Billing Manager, Florida Eye Institute

“The Inventory Management solution integrates with EMA and is super easy to use. It saves our staff so much time and they enjoy using it compared to our previous inventory software.”

Discover how our integrated Inventory Management solution can help you better track, measure and analyze products sold.

Complete the form below to request a free, personalized demo.